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Remote Meeting Success: Best Practices for Maintaining Engagement and Focus

Remote work has become increasingly popular in recent years, and with the current global pandemic, it has become a necessity for many businesses. As a result, remote meetings have become the norm, and it is essential to ensure that they are as productive and engaging as possible. In this blog post, we will discuss some best practices for maintaining engagement and focus during remote meetings.

1. Set Clear Objectives

The first step in ensuring remote meeting success is to set clear objectives. Before scheduling a meeting, make sure you know what you want to achieve from it. Communicate the objectives to the participants beforehand so that they can come prepared. This will help everyone stay focused and engaged during the meeting.

2. Use Video Conferencing

Video conferencing is a great way to keep remote team members engaged and focused during meetings. It allows participants to see each other and read body language, which can help improve communication and collaboration. Make sure to use a reliable video conferencing platform that offers features like screen sharing, recording, and chat.

3. Create an Agenda

Creating an agenda is essential for any meeting, whether it’s remote or in-person. An agenda helps keep the meeting on track and ensures that all important topics are covered. Share the agenda with the participants before the meeting so that they can come prepared.

4. Encourage Participation

Encouraging participation is crucial for remote meeting success. Make sure to give everyone a chance to speak and share their thoughts and opinions. You can use tools like polling or chat to encourage participation from everyone, especially those who may be shy or hesitant to speak up.

5. Keep it Short and Sweet

Long meetings can be tedious and draining, especially when they are remote. Keep your meetings short and focused. Try to limit the meeting to 60 minutes or less and avoid scheduling back-to-back meetings. This will help participants stay engaged and focused throughout the meeting.

6. Minimize Distractions

Remote meetings can be challenging due to distractions like emails, phone calls, or household chores. Encourage participants to minimize distractions by turning off notifications and closing other applications. You can also ask participants to use headphones to reduce background noise.

7. Follow Up

Following up after the meeting is essential to ensure that everyone is on the same page and that action items are completed. Send a summary of the meeting, including key takeaways, action items, and deadlines. This will help participants stay accountable and ensure that the meeting was productive.

8. Use Breakout Rooms

Breakout rooms are a great way to encourage participation and collaboration during remote meetings. You can divide participants into smaller groups to discuss specific topics or work on projects together. This can help break up the monotony of long meetings and keep participants engaged.

9. Use Visual Aids

Visual aids like slideshows or diagrams can help keep remote meetings engaging and informative. They can help illustrate complex ideas or data and keep participants focused on the topic at hand. Make sure to share the visual aids with the participants beforehand and use them sparingly to avoid overwhelming them.

10. Be Mindful of Time Zones

If your remote team is spread out across different time zones, it’s essential to be mindful of the time difference when scheduling meetings. Try to schedule meetings at a time that is convenient for everyone, or alternate meeting times to accommodate different time zones. This will help ensure that everyone can participate and stay engaged during the meeting.


Remote meetings can be challenging, but with the right approach and best practices, you can ensure remote meeting success. Set clear objectives, use video conferencing, create an agenda, encourage participation, keep it short and sweet, minimize distractions, follow up, use breakout rooms, use visual aids, and be mindful of time zones. By following these best practices, you can keep your team engaged, focused, and productive during remote meetings.

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