Remote work has become the norm in recent years, and it is now more important than ever to set up a suitable workspace at home. A suitable workspace ensures that you can concentrate, be productive and stay motivated. The right workspace also helps you maintain an optimal work-life balance, avoiding distractions and focusing on delivering quality work.
Whether you’re a freelancer, an entrepreneur, or an employee who has made the switch from office to remote work, finding the perfect workspace should be a priority. In this article, we’ll share some tips and strategies for finding a workspace that works best for remote work.
Choose a Room With Natural Light
When you’re creating a workspace at home, it’s essential to choose a room with enough natural light. Natural light not only brightens the mood, but it also helps in improving your productivity. A bright and airy space can help you achieve a more positive outlook and create a more productive working environment. Natural light also makes it easier for you to concentrate on your work. If possible, choose a room with a window that faces south or east.
Choose a Quiet Space
Working from home means that your environment is not controllable like it is in the office. There may be distractions such as family members, pets or sounds from outdoors. If you have the luxury to choose a separate room for your workspace, it is best to choose one that is isolated from other rooms in the house. A quiet space ensures fewer disruptions, which makes it easier for you to concentrate. However, if you don’t have the luxury to choose a separate room, dedicate a corner space in your room for your workspace.
Invest in a Comfortable Chair and Desk
One of the most important elements to consider when creating a home office is the furniture. Sitting in a suitable position for a long time can lead to fatigue, neck, and back problems. It’s important to invest in a comfortable chair and a suitable desk that meet your personal needs. These items will help reduce the impact of long periods of sitting. The right equipment can ensure that you work comfortably throughout the day.
When buying a chair, look for one that provides proper lumbar support. The chair should also have adjustable height and tilt settings for maximum comfort. The desk should have proper height adjustments and should be spacious enough for your equipment and papers. You can also invest in a stand-up desk that can be adjusted to your preferred height.
Set Up a Proper Workstation
Once you have found a suitable workspace, it’s time to set up a proper workstation. Your computer should be placed at eye level to avoid neck strain, and you need to ensure that your work area setup is ergonomically comfortable. Good posture not only reduces the chance of back and neck pain, but it can also improve your mood and mental health.
Ensure that your workstation is well-lit, well-ventilated and clean. Use a table lamp or a desk lamp to add extra light to your workspace. Try to keep your workspace as clean and tidy as possible. A cluttered workspace can lead to distractions and reduced productivity.
When creating a workspace, it’s important to create boundaries. You’re in your personal space for work, which can result in work and personal life overlapping. It’s crucial to set boundaries and define your work schedule, whether it’s eight hours a day or less. This way, you can tell when it’s time to end your workday and stop taking calls and replying to emails.
Create a clear schedule for your workday, including start and finish times. Having a clear boundary between work and personal life helps you to maintain a healthy work-life balance. It also ensures you don’t burn out and that you have enough energy for other aspects of life.
Keep Windows and Doors Closed
When creating a workspace, it is important to separate yourself from distractions. This means keeping windows and doors closed to minimize interruptions. You can use noise-cancelling headphones to avoid noise distractions.
Decorate Your Workspace Area
Decorating your workspace area makes it feel less dull and monotonous. You can add some personal touches to your workspace by hanging some artwork or placing a vase of flowers on your desk. These personal touches can help you feel more comfortable and motivated at work, which in turn boosts productivity.
A study conducted by Exeter University found that adding plants to the workspace can improve productivity by up to 15%. Adding natural plants and elements to your workspace can create a relaxed and peaceful environment. This can also help reduce stress and anxiety levels.
Get an Efficient Internet Connection
Having a reliable and efficient internet connection is crucial when working remotely. You need to ensure that your internet connection is fast and efficient so that you can attend video conferences, download files and access the internet with ease. Slow or laggy connectivity can cause delays and affect your work productivity.
Test your internet speed and download/upload speeds regularly. Ensure that you have a backup internet connection in case of a power outage, to ensure that you don’t miss any deadlines.
Staying organized is critical when working remotely. Being organized helps you focus, reduces stress, saves time and enhances overall productivity. Before you start your workday, make sure your workspace is in order. Avoid clutter and distractions by using organizers or drawers to store work materials such as pens, paper, and notebooks.
Use digital tools such as Trello, Asana, and similar applications that help you organise and collaborate on projects. These tools provide an automated workflow that ensures that you get things done promptly, making your workday more efficient.
Taking breaks is essential to ensure that you stay productive throughout the day. It’s important to take regular breaks during the day, even if it’s just for a few minutes. This way, you can recharge and refocus, which ensures that you’re working efficiently.
It’s easy to get caught up in work when working remotely, and you may forget to take breaks. Set up reminders to take breaks, and try to do something that gets you moving, such as taking a walk or doing some stretches.
Keep Your Diet and Health in Check
Working from home means that you have access to your kitchen, and it can be easy to indulge in snacks and unhealthy foods. Maintaining a healthy diet and an active lifestyle is essential for your physical and mental health. Eating a healthy diet and exercising regularly can help with concentration, job satisfaction and improve overall well-being.
Try to have a balanced diet with plenty of healthy fruits and vegetables, lean protein, and healthy fats. Also, consider taking short workout breaks throughout the day or try to take walks to clear your mind.
Communicate with Your Team
When working remotely, communication becomes a critical factor for success. Keeping in touch with your team members helps in avoiding misunderstandings and ensures that everyone is on the same page. Use tools such as Skype or Zoom to have regular meetings or video conferences to discuss work updates.
Additionally, keep in touch with colleagues through instant messaging or email. Do not hesitate to reach out for help or support when needed, and ensure that you respond in a timely manner to others’ requests.
Invest in Good Lighting
Good lighting is critical for overall well-being and helps improve concentration and productivity. Poor lighting can lead to headaches, eyestrain and even affect your mood. Natural light is the best option, but if you have to use artificial lighting, invest in suitable lamps that provide enough illumination for your workspace.
One of the biggest challenges with remote work is distractions. Whether it’s your pets or your family members, it can be challenging to focus on work with distractions around you. To avoid distractions, set up clear boundaries with your family members that you’re not available during working hours, especially when you need to attend virtual meetings.
Additionally, try to limit your time on social media and other distracting websites to maintain focus and avoid procrastination. Use productivity apps such as RescueTime, which helps in blocking distracting websites.
Ensure the Privacy of Your Workspace
Your workspace needs to provide privacy and security. Ensure that it is not visible to others or easily accessible to visitors. If possible, set up a door lock to ensure that you can keep your workspace secure. If you have to take a meeting or call, ensure that your background is professional and not distracting or inappropriate.
Ergonomics plays a significant role in ensuring that you have a comfortable and healthy workspace. It would help if you ensured that your chair, desk, and other equipment are ergonomically designed to support your posture and limit discomfort.
Invest in proper lighting, an ergonomic chair, an adjustable desk, and a high-quality mouse and keyboard. These elements will ensure that you have a comfortable and productive workspace that will improve your work output.
Create a Routine
Consistency and structure are essential components of success in remote work. Creating a routine helps in developing a flow that enhances your productivity and enables you to focus on your work. Plan your work schedule, and create a to-do list to keep track of your daily tasks.
Try to maintain consistency in your work schedule and follow a set routine that promotes stability and structure. When you have a consistent workflow, you can focus on your work without letting other distractions interfere with your productivity.
Inactivity is a major risk of remote work, and it can have significant health effects. Prolonged periods of sitting can lead to aches and pains, fatigue, and overall reduction in health. To combat inactivity, you can take breaks to stretch or move your body.
Additionally, set up a standing desk, or consider investing in a treadmill desk that allows you to walk while you work. You can also try to incorporate physical activity into your daily routine with activities such as yoga or a short exercise routine.
Make Use of Greenery
Adding greenery to your workspace not only makes it more aesthetically pleasing but also improves air quality and enhances mood. Studies have shown that the presence of plants in a workspace leads to improved creativity, productivity, and overall satisfaction.
Try to incorporate plants into your workspace, especially those that can thrive in low-light conditions. They make your workspace feel more natural and relaxed, and they provide a welcome break from computer screens and other work-related equipment.
Set Up a Home Office Budget
Creating a home workspace that is comfortable and efficient can be costly. However, it is possible to set up a space that works well for remote work without exceeding your budget. Establish a budget, and look for ways to cut costs while still achieving your workspace goals.
You can shop around for second-hand chairs or desks that are still of good quality, or make your own furniture. Additionally, reduce the cost of electricity by using energy-efficient lighting solutions.
Creating the right workspace for remote work is critical for improved productivity, motivation, and efficiency. The tips above can help you build an ideal workspace for remote work. Finding the perfect space takes time and requires patience, but once you have found the right setup, you’ll reap the benefits in improved productivity, motivation, and comfort. We hope these tips will help you create a workspace tailored to suit your work and ensure that you work productively while being comfortable and motivated throughout the day.